From Hours to Minutes: How A-Phase Electrical Scaled Their Quoting Operation with PataBid Quantify

Overview

A-Phase Electrical is an electrical contracting company owned by Rory Garrecht, a hands-on operator who built his business on the belief that anything is possible. Like most contractors, Rory wore many hats — and estimating was one of them. Getting quotes out the door accurately and quickly was critical to keeping his crew busy and his business growing. What he needed was a way to do it faster, without sacrificing accuracy or adding headcount.

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Challenge

Before Quantify, Rory's estimating process was entirely manual. Every project started with a site visit to physically measure and mark up drawings, followed by hours of planning conduit runs, counting wire, and itemizing every component by hand. Once the takeoff was done, pricing materials meant a separate process of looking up costs, building a bill of materials, and coordinating with suppliers — all before a quote could go out the door. The result was a workflow that could consume most of a day for a single estimate. At that pace, growth had a ceiling. More quotes meant more hours, and there were only so many hours available.

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Solution

Rory started using PataBid Quantify and the difference was immediate. The platform's AI-powered takeoff tools automated the most time-consuming parts of the process — counting components, measuring runs, and building out material lists — turning hours of manual work into minutes.

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A-Phase Electrical also takes advantage of Quantify's live integration with City Electric Supply (CES), which connects the estimating process directly to real-time supplier pricing. Once an estimate is complete, a fully priced bill of materials is generated with a single click. When a customer approves the quote, Rory can convert it directly into a purchase order — also with one click — which is sent straight to the CES branch for same-day material pickup. What used to be a fragmented, multi-step process is now a seamless flow from takeoff to purchase order.

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The platform also proved its value beyond Rory himself. When he was sick and unable to work, he handed the job to a team member with no estimating experience. That person was able to complete the estimate in a matter of hours — a testament to how intuitive the platform is and how much it reduces the technical barrier to getting accurate quotes out the door.

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Outcome

• Estimating time reduced from several hours to minutes per project

• 5x increase in daily quote volume — from one quote per day to five

• Live CES pricing integrated directly into Quantify, eliminating manual pricing lookups and supplier back-and-forth

• One-click purchase orders sent directly to the CES branch for same-day material pickup

• Non-estimators able to complete estimates with minimal training, reducing dependency on any single person

• More time for business development — with estimating handled efficiently, Rory can focus on meeting clients and growing the company

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